Privacy Policy

1. Introduction

The James Scott Brown Foundation ("JSBF," "we," "us," or "our") is committed to protecting the privacy of all individuals and organizations that interact with our Legal Intelligence Platform at jamesscottbrownfoundation.com (the "Platform"). This Privacy Policy describes how we collect, use, store, and protect your information when you use our services. Given the sensitive nature of child protection work, we hold ourselves to the highest standards of data privacy and security.

2. Information We Collect

2.1 Information You Provide

When you interact with our Platform, you may provide the following types of information:

• Application Information: Organization name, type, EIN/Tax ID, year founded, website, address, mission statement, focus areas, target population, annual budget, staff and volunteer counts, and current legal needs.
• Contact Information: Names, titles, and email addresses of primary and alternate contacts within your organization.
• Service Usage Data: Information you submit through our 30 legal intelligence services, including case details, legal questions, document content, and analysis requests.
• Communication Data: Messages, inquiries, and correspondence submitted through our contact forms.

2.2 Information Collected Automatically

When you visit our Platform, we may automatically collect:

• Device Information: Browser type, operating system, and device identifiers.
• Usage Data: Pages visited, features used, time spent on the Platform, and navigation patterns.
• Log Data: IP addresses, access times, and referring URLs.

3. How We Use Your Information

We use the information we collect for the following purposes:

• Service Delivery: To process your requests, generate legal analyses, and provide the legal intelligence services you access through the Platform.
• Application Processing: To review and evaluate nonprofit applications for platform access and White Glove Services.
• Communication: To respond to your inquiries, provide updates about your application status, and send important notices about the Platform.
• Platform Improvement: To analyze usage patterns, identify areas for improvement, and enhance the quality and reliability of our services.
• Security: To detect, prevent, and address technical issues, fraud, or unauthorized access.

4. Data Sharing and Disclosure

We do not sell, rent, or trade your personal information. We may share your information only in the following limited circumstances:

• Service Providers: We may share information with trusted third-party service providers who assist us in operating the Platform, provided they agree to maintain the confidentiality and security of your data.
• Legal Requirements: We may disclose information when required by law, court order, or governmental regulation, or when we believe disclosure is necessary to protect the rights, safety, or property of JSBF, our users, or the public.
• Grant Partners: Limited, non-identifying aggregate data may be shared with the Embassy Row Project (our funding partner) for reporting purposes only.

5. Data Security

We implement industry-standard security measures to protect your information, including encryption in transit and at rest, access controls, and regular security assessments. Given the sensitive nature of child protection data, we apply additional safeguards including role-based access restrictions, audit logging, and secure data handling protocols. However, no method of electronic transmission or storage is completely secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your information only for as long as necessary to fulfill the purposes described in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce our agreements. Application data is retained for the duration of your organization's relationship with JSBF. Service usage data may be retained in anonymized form for analytical purposes. You may request deletion of your organization's data at any time by contacting us through the Contact page on our website.

7. Sensitive Information and Child Protection Data

We recognize that organizations using our Platform may submit information related to child abuse cases. We treat all such information with the highest level of confidentiality and care. This data is subject to enhanced security protocols, restricted access controls, and is never used for any purpose other than providing the requested legal intelligence services. We comply with all applicable federal and state laws regarding the handling of sensitive information related to minors.

8. Cookies and Tracking Technologies

Our Platform uses essential cookies necessary for the operation of the site, including session management and authentication. We may also use analytics tools to understand how visitors interact with the Platform. You can control cookie settings through your browser preferences. Disabling essential cookies may affect the functionality of certain Platform features.

9. Your Rights

Depending on your jurisdiction, you may have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you or your organization.
• Correction: Request correction of inaccurate or incomplete information.
• Deletion: Request deletion of your personal information, subject to legal retention requirements.
• Portability: Request a copy of your data in a structured, machine-readable format.
• Objection: Object to certain processing activities related to your personal information.

To exercise any of these rights, please contact us through the Contact page on our website.

10. Third-Party Links

Our Platform may contain links to third-party websites, including the Embassy Row Project (www.embassyrowproject.org). We are not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

11. Children's Privacy

Our Platform is designed for use by nonprofit organizations and their authorized representatives. We do not knowingly collect personal information directly from individuals under the age of 18. If we become aware that we have inadvertently collected personal information from a minor, we will take immediate steps to delete such information.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify users of material changes by posting the updated policy on this page with a revised "Last updated" date. Your continued use of the Platform after such changes constitutes acceptance of the updated Privacy Policy.

13. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out to us through the Contact page on our website. We are committed to addressing your privacy concerns promptly and thoroughly.